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BY-LAWS FOR THE NORCROSS HIGH SCHOOL SOCCER BOOSTER CLUB |
TABLE OF CONTENTS
ARITCLE I – PURPOSE STATEMENT
SECTION 1. NAME.
The name of this organization shall be the Norcross High School Soccer Booster Club, and hereinafter be referred to as the Club or the Booster Club. The mailing address will be c/o
5300 Spalding Dr.
Norcross ,
GA
30092
SECTION 2. PURPOSE. The purpose of the Club is to support and promote boys and girl’s soccer programs at
Norcross
High School by uniting students, parents, coaches, faculty, staff, and community in a way that enhances the sharing of school spirit, and provides a financial and volunteer base from which to support and enhance the programs.
SECTION 3. ORGANIZATION.
A) The Club shall be formed and operate as a Georgia Not-For-Profit Corporation and will maintain Internal Revenue Code Section 501 (c) (3) tax status or the corresponding section of any future or related federal tax code.
B) The activities and finances of the Club shall be jointly structured to help the school’s coaching staffs carry out a successful soccer program. The head coaches shall be the liaisons between the Club and the administration at NHS.
C) The Club shall not seek to direct, influence or control the administrative policies of the school or interfere with the coaching staff on team matters.
ARTICLE II - MEMBERSHIP
SECTON 1. Membership in the Club is open to all past and present NHS students, parents, faculty members, staff, community members, and soccer friends. The goal is to achieve 100% participation by all families through soliciting sponsorship support, volunteer participation, and fee contribution (dues to be determined annually) to support participation in soccer. To be in good standing a member must owe no money to the school, or the Club, and be up to date with all Club dues.
SECTION 2. MEMBERSHIP CLASSES
Membership in the club shall be in two classes:
A) Individual/Family Memberships: will be available at various levels determined annually by the Board
B. Sponsor Membership: any corporation or business paying full Sponsor Membership dues in any of the four (4) Categories. 1) Tournament--Sponsors for our tournament 2) Website--Sponsors on our website 3) Stadium--Banner sponsors for the stadium 4) Program--Sponsors for our program.
SECTION 4. MEMBERSHIP YEAR
The membership year will be September 1st through August 31st of the following calendar year. (These dates should correspond with the spring membership meeting after the teams have been picked.)
SECTION 5. MEETINGS.
The Club General Membership shall meet on an as needed basis but no less than two times during the school year. Board meetings shall be held at the request of the President or the Head Coaches. Committee meetings shall be held at the request of the Chair. Board and Committee meetings are open to the non-voting members, but a request must be made and accepted by the voting board.
SECTION 6. VOTING.
A majority vote is needed to win a motion. Voting members will include:
A) President
B) 1st Vice-President
C) Vice-President of Varsity
D) Vice-President of Junior Varsity
E) Vice-President of Operations
F) Secretary of Order
G) Treasurer
SECTION 7. DONATIONS.
Members and non-members can donate money to the Club. All donations made to the Club are put in a general fund to support both the boys and girls soccer teams. Donations do not qualify as membership dues, and do not acquire voting rights for the donator.
SECTION 8. NOTIFICATION OF MEMBERSHIP.
All meetings of the General membership will be posted on the NHS Soccer web site at least one (1) week prior to the meeting date. All up coming events, news, team, and parent information will be posted on the NHS Soccer web site as soon as possible, as well as through E-mail.
ARTICLE III – BOOSTER CLUB BOARD
SECTON 1. The Club’s Executive Board is the day to day functional and governing body of the Booster Club that works in conjunction with the school’s administration, rules and policies. The Board will set short and long term goals for enhancement of both the boys and girls soccer programs at NHS. Each Board member may be assigned as a Sponsor of a standing committee ensuring that the objectives of the club are being met. The executive board will consist of elected (Officers) and non elected members (School Appointed). The Appointed members are all ex-officio and as follows:
A) Boys Varsity Head Coach - Will communicate boys program’s annual and long term objectives and actively work with the Board in establishing financial objectives and budgets. Co-Sponsor of Tournament Committee
B) Girls Varsity Head Coach – Will communicate girls program’s annual and long term objectives and actively work with the Board in establishing financial objectives and budgets. Co-Sponsor of Tournament Committee
C) NHS principal or his/hers designee (aka Athletic Director)- as an ex-officio member
SECTION 2. CLUB ELECTED OFFICERS.
No person shall hold more than one officer position per term. All officer positions are one (1) year terms. No more than four (4) and no less than three (3) officers shall represent one program (i.e. boys/girls) on the board. In cases where a parent has more than one child in either or both programs he/she represents the oldest child. The Officers of the Club shall consist of the following:
A) President
B) 1st Vice-President
C) Vice-President of Varsity
D) Vice-President of Junior Varsity
E) Vice-President of Operations
F) Secretary of Order
G) Treasurer
SECTION 3. DUTIES OF THE OFFICERS
The duties of the Officers shall be described but not limited as follows:
A) President- preside over all Club meetings, ensure that Officers and Representatives effectively perform their duties, coordinate activities of Officers and Representatives, act a liaison with outside organizations and perform other duties usually pertaining to the office of President.
B) 1st Vice President - To serve as the first backup officer to the President, perform the duties of President at such times as the President us unable to serve at any Club function, and perform other duties as assigned by the president. Will serve as the Operating Officer insuring the Standing committees are effectively performing their duties on a timely basis. Will be responsible for organizing and leading fund- raising for the club.
C) Vice-President of Varsity- To serve as lead liaison ensuring that issues regarding the boy’s and girl’s Varsity are properly represented and to solicit & foster volunteer activities from the booster club members most associated with these teams. Will serve as sponsor for the Facilities & Special Initiatives Committee.
D) Vice-President of Junior Varsity- To serve as lead liaison ensuring that issues regarding the boy’s and girl’s JV programs are properly represented and to solicit & foster volunteer activities from the booster club members most associated with these teams. Will serve as sponsor for the Events & Hospitality Committee.
E) Vice-President of Operations- Shall is responsible for all aspects of the club’s communication channels including the web site, newsletters, emails, calling post, membership meeting notifications etc. Will be responsible for soliciting outside media coverage of events and accomplishments to the school and community. Will serve as sponsor for the Communication and Concession Committees.
F) Secretary of Order- To maintain and keep written records of the Club’s general membership and Executive Board meetings ; maintain the official copy of the by-laws, handle all correspondence of the Club, and perform other duties that usually pertain to the office of secretary; The secretary of order shall serve as the Parliamentarian for the club. Will serve as sponsor for the Membership Committee
G) Treasurer- To collect, deposit and disburse the funds of the Club as directed by the Board, submit a financial statement to the Board each month, keep all financial records of the Club, at the direction of the Club will present for examination all records pertaining to the office, and perform other duties that usually pertain to the office of treasurer. Will support all Standing Committee’s financial planning needs. Will serve as sponsor for the Spirit and Merchandise Committee.
SECTION 4 BOARD QUARUM & VOTING MATTERS
Each individual member of the executive board shall have one vote on board discussed matters except for ex officio members who shall act as consultants. A quorum of the Board is defined as five officers present. A voting member of the Board who may receive compensation, directly or indirectly from the Club, for services or accomplishments are precluded from voting on matters pertaining to that member’s compensation. Ex-officio members act as consultants on all matters and must approve the annual budget, with the exception of monies compensating the ex-officio members.
SECTION 5. VOTING OF OFFICERS. All Officers will be voted on by the General Membership with each attending member carrying one vote. Officers must be in good standing when nominated and throughout their tenure. Nominations and Voting of Officers will take place annually, at the post awards banquet meeting. A 2/3 vote is needed to win an Officers position.
A) OFFICER SERVICE Term/YEAR The service year for Board Officers will be from July 1st to June 30th. Newly elected officers shall transition during the months of May and June with the outgoing officers. The outgoing Officers shall be expected to confer, turn over records and advise their successors as to their new roles and related duties. Any Board member may be removed by the affirmative vote of the majority of the Board. Reasons for removal include, but are not limited to, poor meeting attendance or official misconduct.
SECTION 6. VACANCIES. Vacancies of Officers shall be filled by appointment of the President with the approval of the Board.. Individuals will complete unexpired terms of office.
SECTON 7. CONDUCT OF MEETINGS
All membership meeting shall be conducted as follows:
A) In accordance with Roberts Rules of Order, except where they are in conflict with the by-laws of this document, in such event, these by-laws shall govern.
B) The Board shall have the right to meet as a group, on an as-needed basis, to plan the agenda and the strategy of the General Club
C) EQUAL TIME. It shall be the policy of this club to allow equal time to all persons wishing to be heard on a specific issue. In order to fairly administer this policy, the President shall be empowered to determine the amount of time allowed to each individual to speak on that issue insofar as that amount of time is identical to limitations put on any other individual wishing to be heard. The number of speakers from a specific group shall not be limited, but their total time to speak shall not exceed the amount of time predetermined by the President.
ARTICLE IV. STANDING COMMITTEES
SECTION 1
There shall be two types of committees; Operational committees and Special committees. Operational committees are relatively permanent in nature and are the backbone of the Club’s operations. Special committees are appointed by the President to accomplish special objectives and tasks, and will generally expire as soon as those objectives and tasks are completed.
SECTION 2. OPERATIONAL COMMITTEES
Operational committees will be SPONSORED by a board member, chairpersons will be appointed by the board who are club members in good standing, and shall all keep, and update, detailed records to pass on to future committee chairs and the Secretary of Order. Operational committees shall include, but not be limited to the following:
A) MEMBERSHIP COMMITTEE. This committee shall be responsible for recommending annual membership levels and associated dues to the board, securing new members, maintaining current membership, maintaining and organizing the volunteer base, and issuing a paid-up membership list. The membership committee shall be available to collect nominations and secure upcoming nominations for board elections as well as slate of nominations with biography of each individual nominated to the current membership. The committees also nominates up to three members for each office to be voted on by the general membership.
B) FUNDRAISING COMMITTEE. This committee shall research and present fundraising projects for the Club, coordinate fundraisers throughout the year, project earning value and time needed for projects being considered.
C) CONCESSIONS COMMITTEE. This committee shall be responsible for the development and maintenance of the programs and policies concerning club handling of concessions at home events.
D) TOURNAMENT COMMITTEE. This committee shall be responsible for all aspects of the schools annual tournament, and keep detailed records to pass on to future committee chairs.
E) SPIRIT & MERCHANDISE COMMITTEE. This committee shall be responsible for the selection of ‘’Official Norcross Soccer Booster Club’’ merchandise & apparel. Additionally, this committee shall purchase, inventory and sell these items, with profits going to the general Booster Club Account. This committee should consider programs to enhance attendance, involvement and recognition of the soccer program activities.
F) EVENTS & HOSPITALITY COMMITTEE. This committee shall organize meet the player, team lock-ins, senior night, awards banquet, and all other non-fundraising events.
G) COMMUNICATIONS COMMITTEE. This committee shall be responsible for all aspects of the club’s communication channels including the web site, newsletters, emails, calling post, membership meeting notifications etc. This committee will solicit outside media coverage of events and accomplishments to the school and community.
H) FACILITIES & SPECIAL INITIATIVES COMMITTEE. This committee shall be responsible for all aspects of the club’s facility needs such as practice & game day field set-up, ball boy assignments, maintenance initiatives, game day announcing. Etc. This committee will develop long term improvement recommendations to the Board for improving and enhancing the soccer program’s infrastructure.
ARTICLE V-AMENDMENTS
SECTION 1. AMENDMENTS TO GOVERNING DOCUMENTS
The By-Laws may be amended at any scheduled meeting of the General Membership by a majority vote of members present if there is a quorum.
A) Approved changes to any of the Club’s governing documents shall be announced to the general membership at the next regularly scheduled membership meeting.
B) All approved amendments/alterations to the BY-Laws shall be dated, recorded and governing documents updated.
C) Upon request, active members of the Club shall be entitled to a copy of the By-Laws and any changes thereto.
SECTION 2. PRIOR NOTICE OF VOTE. Copies of all proposed amendments shall be included in the notice of any regular meeting held for such purpose. The Secretary of Order shall be responsible for providing notice to the General Membership, and send copies of the proposed amendment to any member upon request.
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